First Aid Needs Assessment Tool

How many first aiders does your workplace actually need — and at what level? The Health and Safety (First-Aid) Regulations 1981 require every employer to make ‘adequate and appropriate’ provision, but they don’t give you a number. You’re left to work it out. This tool does that work for you.

Answer a few plain questions about your workplace — how many people are on site, the risk level, shift patterns, lone workers, whether you care for under-5s — and it applies the HSE framework to produce a clear, defensible recommendation: how many first aiders you need, whether they should hold Emergency First Aid at Work (EFAW) or First Aid at Work (FAW), and what else to consider. Then it gives you a printable record to file as evidence that the assessment was done.

It’s a self-contained file that runs in any web browser. Nothing to install, no account, no subscription, no internet connection needed once downloaded. Yours to keep and re-run whenever your staffing, sites or activities change.

What it does

• Calculates your minimum first-aider numbers using the HSE risk-and-headcount framework
• Tells you whether EFAW or FAW training is the right level for your result
• Flags the factors that should push your provision higher — shifts, multiple sites, lone workers, public access, vulnerable staff, accident history
• Handles the ‘what if your first aider is off sick?’ continuity gap that catches most small employers out
• Identifies a separate paediatric first aid duty for early-years settings caring for under-5s
• Recommends defibrillator (AED) training where it adds value, and flags mental health first aid as good practice to consider
• Reminds you when certificates need renewing, with the right re-qualification or refresher course
• Produces a dated, printable assessment record with a built-in 12-month review date
• Points you to the right training once you know what you need

Who it’s for

Office managers, site managers, HR leads, small-business owners, facilities and compliance staff — anyone who has to answer ‘are we covered for first aid?’ and wants a straight answer plus a record to prove it, rather than wading through guidance leaflets.

How you get it

Instant digital download after purchase. A single HTML file — open it in any browser on a PC, Mac, tablet or phone. No software, no sign-up.

Frequently asked questions

Important. This is an assessment aid, not legal advice and not a guarantee of compliance. It helps you carry out and document your own assessment; it does not replace a suitable and sufficient risk assessment or professional advice. Outputs are indicative only and should be checked by a competent person. These tools are the property of DM Apps and are licensed for your own use; they may not be resold or redistributed.

These are workplace assessment tools rather than training courses, so no certificate is issued. Each tool produces a printable record of your completed assessment that you can keep with your health and safety records.

If you need a qualification, browse the accredited health and safety courses on Envico.

Any computer, tablet or smartphone with an up-to-date web browser such as Chrome, Edge, Safari or Firefox. There is nothing to install and no account to create.

The tool is a single file you download once. After that it runs in your browser without an internet connection, and nothing you enter is stored or transmitted.

A blank risk assessment form tells you what to write down, not what to think about. Each DM Apps tool walks you through the assessment step by step, based on HSE guidance, so the hazards and controls that matter are covered and nothing important is missed.

You finish with a clear, printable record and a list of actions, ready to share with your team or file with your records. Pair it with training for the judgement behind it: see all DM Apps tools.

You will instantly receive a confirmation email with your order details, and your digital download follows straight away. Open the file in your web browser to start your assessment.

Step 1

Click the 'Buy' or 'Add to cart' button and you will be taken to our secure checkout, where you can pay by debit or credit card.

Step 2

Your download link arrives by email straight after payment.

Step 3

Open the file in any web browser, complete the guided assessment and print or save your record.

DM Apps builds practical digital tools for workplace health and safety. Each tool is a guided assessment, built on HSE guidance, that runs in any web browser with no account and no subscription, and produces a printable record you keep.

The tools are built by the team behind Envico, drawing on more than 20 years of running a UK health and safety training business, for the people who need to get a workplace assessment documented today. Browse all DM Apps tools.

These templates, tools, apps, and e-learning courses are provided as general aids to help you build your skills and organise and document your own arrangements. They are not legal, professional, or safety advice, and they do not guarantee compliance with any law, regulation, or standard, nor any particular outcome.

You are responsible for deciding whether a template, tool, or course is suitable for your specific needs, workplace, activities, and circumstances, and for completing, adapting, and acting on it using competent judgment. Where the law requires a competent person, a formal assessment, a recognised qualification, or professional advice, you should obtain it.

Our e-learning courses are educational introductions intended to build general knowledge and good practice. Any certificate issued confirms completion of the course only; it is a certificate of completion, not an accredited or regulated qualification, and it does not certify competence to perform any specific task or role.

Where a tool or course performs calculations or produces figures, ratings, action levels, scores, or other results, those outputs are based on the information you enter and on general guidance, and are indicative only. They are not a site-specific assessment and must be independently checked by a competent person before you rely on or act on them.

Interactive tools and downloadable courses run entirely in your browser; they do not store or transmit the data you enter.

These tools are the property of DM Apps. They are licensed for your own single use and may not be resold, redistributed, or republished without permission.

The publisher accepts no liability for any loss, injury, damage, or non-compliance arising from the use of, or reliance on, these materials. Use is entirely at your own risk.